You’ve probably come across a document that you’ve written and then emailed to a colleague only to have them email back saying “What’s wrong with the fonts?”  They don’t have the fonts that you used in your document.  Sure you can search for them and hope the person not only knows how to install them, but has access on their computer to do so.  Here is the easy way around that problem.

You can embed the fonts into the document itself so that anyone that opens it has the proper fonts.

The walk through is for Word but the exact same steps work in PowerPoint.

In Word 2007 click on the Microsoft Office Button in the upper left hand corner and choose "Word Options". Select the Save tab on the left.

Under the "Preserve fidelity when sharing this document" section, first choose your document from the drop down menu. 

Then check the box for "Embed fonts in the file", and "Embed only the characters used in the document". Now when you save that document, the fonts will be embedded for everyone to use and see.

In Word 2003 and XP, go to Tools – Options and click on the Save tab.  You will see the following screen where you can specify to Embed True Type Fonts.

Tags | General, Microsoft, Windows Vista, Windows XP